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3 December 2020
UK-Polish TechChallenge

1:1 Meetings & Video Calls


1:1 Meetings | Facts

  • You can’t send 1:1 meeting requests? Please check if you have activated your availability. Menu: Meetings -> AVAILABILITY
  • Meeting requests must be accepted to be scheduled.

1:1 Video Calls | Technical Preparations

  • Use a desktop computer or laptop where both Webcam and Microphone is installed.
  • Double-check if you have selected a proper time-zone (see Menu: Edit my Profile).
  • Use Mozilla Firefox, Google Chrome or Opera browser preferably.
  • Internet Edge Browser only works for Version IDs 80+ (Chromium edition).
  • To make sure that everything is set correctly, please go to your "Meetings" and click on the green camera button "Meeting starts in ..." - this will open the video call in your browser. You should see yourself!
  • 1:1 Video call meetings can NOT be managed via the b2match Mobile App.


How does it work?

A matchmaking or networking event is a quick and easy way to meet potential cooperation partners in face-2-face talks. 15-20 minutes run fast but it is enough to build first connections before the bell rings and the next talk starts.


1) Online registration

  • Register via the green button "Register now".
  • Add contact and organisation details as requested.
  • You must select the network session in order to participate in the 1:1 meetings.

2) Make yourself visible through an outstanding business profile

COMPANY PROFILE

Take advantage of the opportunity and introduce your company by publishing a clear profile. The more detail, such as company background, business offers, and interests you provide, the more you will benefit from the matchmaking. Your co-operation profile is your online business card.

MARKET PLACE

  • Explain the product/project/technology/expertise you are offering or looking for.
  • Specify the type of partner you are looking for.
  • Published profiles will be extensively promoted by the organizers of the event.
  • High-quality profiles are visited 50 to 100 times before, during and even after the event.
  • A meaningful profile will generate significantly more meeting requests.


3) How to manage bilateral meetings?

The booking of meetings opens a few weeks before the event or after a certain number of participants have registered. You will be notified by an e-mail alert once booking has opened.

 

BOOKING MEETINGS

  • Browse the list of attendees or check the marketplace profiles.
  • Use the optional filters to easily find the ones aligned with your goals.
  • Send meeting requests to those companies/persons you want to meet.
  • Adding a short reason why you are interested in a meeting will increase the acceptance.
  • Meeting requests must be confirmed by the recipients to be scheduled.
  • Date and time of a meeting will be scheduled by the person accepting the meeting request considering the mutual availability.
  • Check every incoming meeting request and accept or refuse if not appropriate. It is a matter of politeness to let the requester know if you are interested in a meeting or not.

SOME PARTICIPANTS CAN’T BE BOOKED. WHY?

Participants available for meeting requests are indicated by a green button “Available”, otherwise:

  • You may not have registered for 1:1 meetings. Please make yourself available for 1:1 networking session via Agenda / Event Agenda.
  • Booking rules applied by the event organizer doesn’t allow to book specific groups e.g. No meetings among Sellers & Sellers; Start-ups can’t send meetings requests to Investors.


5) Short before and during the event

SHORT BEFORE THE EVENT

  • You can view date/time of your meetings via the Menu “Meetings” at any time.
  • Check all your pending meeting requests and consider accepting or decline.
  • Download the "b2match" Mobile App (iOS/Android) to:
    * get access to your meeting schedule on your mobile phone,
    * be informed about last-minute changes (bookings, cancellations),
    * manage additional meetings during the event (send/receive/confirm requests)/

DURING THE EVENT

  • Check again the latest version of your meeting schedule through the platform. Due to last minute changes it might have changed slightly.
  • RESPECT the other participants' time and show up to all your meetings.
  • If an unforeseen circumstance arises and you will not attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified.


1:1 MEETINGS VIA VIDEO CALLS | ADVICE & FAQ


BEFORE THE EVENT - TECHNICAL PREPARATIONS

  • Use a desktop computer or laptop where both Webcam and Microphone are installed.
    * Check your audio quality, using headphones is highly advised.
    * Use a good webcam to improve the image quality.
  • Video call meetings can NOT be managed via the b2match Mobile App.
  • Check your time-zone. Log-in and select "Edit my profile" to check your current time zone selection. If this is not the time zone you are located in during the meetings please change accordingly.
  • Use Mozilla Firefox, Google Chrome, or Opera browser preferably.
  • Internet Edge Browser only works for Version IDs 80+ (Chromium edition).
  • To make sure that everything is set correctly, please go to your "Meetings" and click on the green camera button "Meeting starts in ..." - this will open the video call feature of your browser. You should be able to see yourself!


DURING THE ONLINE EVENT

  • Access the web platform and be online at least 5-10 minutes before your meetings start.
  • RESPECT the other participants' time and show up to all your meetings.
  • Close your Video Call meeting timely. 
    Please leave the call in time as you or your meeting partner can have a subsequent meeting right after. A timer is indicating the remaining meeting time. 
  • If an unforeseen circumstance arises and you will not attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified.


FAQs

How do I join a scheduled meeting?

  • You can access your meeting schedule via Menu "Meetings" in the top right corner. 
  • Click the green button "Start meeting" next to your meetings to join the 1:1 meeting Video Call

What options do I have if the meeting partner does not show up timely?

  • Quick reminder to join the Video Call
    Send a message (or phone call) and alert your meeting partner to join the missed Video call. This should work well if enough time is left over (e.g. 15+ min) for this scheduled meeting.
  • Re-schedule the meeting
    In case your meeting partner doesn’t react immediately to a reminder as indicated above you can try rescheduling the meeting.
  • If a meeting can not be managed at the event date itself please use the chat messaging system (open the meeting partners profile) to schedule a phone call or meeting outside this platform

What if my camera or microphone does not work?

Registration
Closed since 2 December 2020
Organised by
Participants
United Kingdom 20
Poland 5
Japan 1
Total 26
Event networking - b2match Event networking - b2match